Why Software Is The Best Tool For Compliance Management

Why compliance software is the safest bet in compliance management.

If your paper management system is working for your construction company, why would you consider changing to an electronic system? There are several upsides to consider when thinking about transitioning to a software or electronic platform to run your compliance management.

10 Benefits of compliance software vs a paper system

1. Integration of departments. Do you currently have different compliance platforms for each of your departments? One for Health & Safety, one for Environments, one for Quality, and so on? Using a software to manage your compliance can easily integrate your systems into a singular Integrated Management System (IMS).
2. Simplify processes across your IMS. If you’re using seperate paper systems for each of your departments, you could be giving conflicting processes to the people on the ground. By having a central, digital, all-in-one software, you reduce errors and give team members greater clarity. You can be sure that everyone is accessing the most up-to-date information; no more checking version controls on paper copies!
3. Live visibility. Gain live visibility over all your processes and files. Know exactly what stage every incident report is at, and which corrective actions are outstanding. No more chasing up status updates from workers and contractors. This also makes implementing continuous improvement faster, as you can become aware of problems in real time.
4. Faster reporting. Reports can be pre-filled with insights from your software, making tracking key metrics and generating recurring comms much easier than a manual system. This can mitigate the time a safety team spends digging through paper and punching into spreadsheets to get these same data points.
5. Efficiencies through automation. Recurring tasks can be setup, meaning less reminders in a compliance manager’s calendar, more automated notifications sent directly to the responsible people. This gives clarity to team members on what needs to be done when, and foresight into what compliance work is upcoming. A software platform also automates archiving and record keeping, by keeping previous versions of forms safely digitally archived that can be easily retrieved on a moments notice.
6. Reduced risk. Having a great macro overview of your site compliance through software dashboards can help give you a master view of your compliance management and adherence to standards and legislation. The last thing any director in the construction industry wants is an government agency or regulator audit or a non-compliance finding. Help avoid these by using a software platform to reduce your risk of an worksite accident.
7. Better safety! Using a specific platform designed for safety helps to implement a comprehensive safety system across the organisation in a systematic way. Its possible that a paper system can be outdated according to industry best practice and ISO standards, whereas a software platform can keep you up-to-date with changes to safety protocols.
8. Liked by team members. Using a friendly and intuitive front end interface for team members improves participation and interaction with safe practices. Opening an app is easier than pulling out the handbook and flipping the pages to get to the right section.
9. Better training processes. Safety software make creating standardised training modules easy, which can be automatically fed out to new contractors and people on site. This means less time spent for team members conducting site inductions and other training programs, whilst still achieving the same level of training.
10. More cost effective. Safety managers and workers spend less time interacting with the software management system compared to its paper counterpart. Those saved hours can be redeployed more efficiently into getting projects completed on time. There is also the saving of a reduction in company risk and accident risk and their associated costs.